Share Busy-Free Info for Multiple Google CalendarsShare
You want to share your busy / free times with some people, but you’ve created multiple Google calendars. Maybe a personal calendar, a schedule for kids, your softball games…some people might have their appointments and events scattered across a half dozen or more Google calendars.
What if someone wants to check your calendar for free time? Do you expect them to add six calendars to their gCal? Murphy would prefer to let anyone who needs this information click a single link and view the consolidated free and busy time. That includes users without Google accounts. Click to see a sample shared calendar.
Here’s what to do:
First – For any calendar you want included click ‘Share this calendar’ from the dropdown list next to the calendar. Check the ‘Make this calendar public’ and ‘Share only my free / busy information’ boxes.
Second – Select the dropdown next to one of your calendars and click ‘Calendar settings’ from the list. Next to ‘Calendar address’ click the HTML icon. When the pop-up appears click “configuration tool”.
Third – The configuration tool page appears. Check the calendars in the list you need included in your free / busy time display. Make other selections for screen elements you’d like included. You can set colors and add a title too.
Fourth – Click the ‘Update HTML’ button and copy the html generated in the box. Paste it into an html file and place the file on a web server accessible by those you wish to share with. Done.
If you don’t have a web host try a free site. Google has one. Or you could send the code to a good friend with a web host. Who likes helping people.
Share the url of the page you’ve created with anyone who needs to see when you’ve got free time.
The downside? This doesn’t let your friends view your free or busy time from within their Google Calendar account. And anyone who gets the url can see the information. But there’s nothing stopping you from using ‘conventional’ calendar sharing to let certain people see your calendar.
On the plus side, people don’t need a Google account to see your free and busy times. You can share the same page with multiple people – so there’s nothing left to do after setting this up. The weekly view provides lots of information at a glance.Other Google Stuff | Permalink